Outsource HR administration to keep your reorganisations on track
Collective redundancy plans, reorganisations, insolvency proceedings: these situations put heavy demands on HR teams. Letters, agreements, individual employee files, and the tracking of measures and budgets all have to be handled within tight deadlines, with rigorous traceability.
Alixio Group takes on all or part of this administrative work, from preparing the scheme through to its day-to-day follow-up. We draw in particular on the expertise of Cabinet Lacomblez, built up over more than 20 years of supporting restructurings and insolvency proceedings.
You keep control of the project and the key decisions, while benefiting from operational support to manage the measures and keep administrative work running smoothly.
Why outsource the administration of your HR schemes?
Absorb the extra workload
Rolling out a plan can generate a large volume of files and tasks to handle at the same time.
Outsourcing gives you the resources needed to take on this work and meet the scheme’s deadlines.
Make sure measures are delivered correctly
Formalising management rules, checks and approval workflows makes operations more reliable and limits errors in file handling.
Ensure every operation is traceable
Centralising documents and tracking files gives you a clear view of the plan’s progress, the actions completed and the points still outstanding.
Support internal teams
Taking on the administrative work lets HR teams focus on leading the transformation and supporting employees.
This support is particularly important when HR teams are themselves affected by the plan and still have to keep operations running.
What can you outsource?
The scope is defined according to your organisation, the planned measures and the resources available.
Our support can cover the following tasks.
Prepare the administrative management of the scheme
We work with your teams to set out the management rules, the documents required, the timetable and who is responsible for what.
This preparation clarifies the information to be collected, the approval workflows and the exchanges to be set up with HR, payroll and training stakeholders.
Administer collective redundancy plans
Our teams can take on:
- producing, sending and tracking letters;
- managing agreements and administrative files;
- collecting and tracking the documents needed to process the measures;
- monitoring approval stages;
- updating and archiving documents.
The aim is to make file handling robust and the plan’s rollout easier.
Monitor budgets and report on progress
We consolidate the data needed to track files, expenditure and budgets.
Reporting lets the teams in charge follow the rollout, identify outstanding points and have the information they need for monitoring committees.
Archiving data and documents keeps operations traceable throughout the scheme.
Coordinate with payroll
Administrative management feeds into the payroll processing linked to the scheme.
We can prepare and check the information needed for payroll variables, severance calculations and final settlements, in coordination with the teams or providers concerned.
This makes it easier for data to flow and helps limit discrepancies between the planned measures and how they are processed in payroll.
Manage training and expenses linked to the measures
Depending on the agreed scope, we handle the administrative management of the training provided for in the plan:
- handling requests;
- iaising with training providers;
- managing quotes and enrolments;
- tracking files and funding;
- invoicing and reporting.
We can also process and follow up the expense claims linked to the measures.
Long-standing expertise in insolvency proceedings
Insolvency proceedings require close coordination between management, employee representatives, employees, insolvency practitioners and public bodies.
Cabinet Lacomblez supports their implementation and follow-up on the administrative, legal and employee relations fronts.
Depending on the assignment, this support can cover:
- preparing the timetable and organising the stages of the scheme;
- assisting with discussions with employee representatives;
- the administrative management of employee files;
- coordination between the various parties involved;
- the administrative and financial follow-up of the plan.
Our support adapts to the specific constraints and timetable of each proceeding.
Coordinated support for transformations
A reorganisation plan involves payroll, HR administration, training and career transition support.
Alixio Group brings in these areas of expertise according to the needs of the project, from preparing the scheme through to the operational management of the measures.
HR administration can therefore be aligned with the mobility and career transition support provided by Alixio Mobilité.
Regular exchanges between the teams involved connect the follow-up of employees’ career paths with the administrative tasks needed to deliver the measures.
This coordination helps keep the scheme running smoothly and supports internal teams throughout the transformation.
How do you set up HR administration outsourcing?
Scope the need
Identify the measures, volumes, deadlines, tools and resources available to define the scope to be outsourced.
Organise the operations
Clarify responsibilities, management rules, documents, checks and approval workflows.
Deploy the scheme
Take on the agreed tasks and coordinate exchanges with internal teams and other parties involved.
Monitor and adjust
Share reporting, deal with outstanding points, track expenditure and adapt the organisation as the plan progresses.
Let our teams handle the administration of your project
Are you preparing a reorganisation or a collective redundancy plan, or do you need to manage the HR operations linked to insolvency proceedings?
Alixio Group helps you define the right scope and organise how it is handled, from preparing the operations through to tracking files and budgets.
Q&A: Outsourcing HR administration
Can you outsource only part of the scheme?
Yes. The assignment can focus on specific tasks, such as employee files, letters or reporting, or cover a wider scope. The division of roles is agreed with your teams, according to your needs and the resources available.
How does this differ from payroll outsourcing?
HR administration covers the management of files and measures, documents, information flows and the follow-up of the scheme. Payroll covers the calculations, payslips and associated declarations.
The two services can be coordinated to make data more reliable and the measures easier to implement.
Do you work on insolvency proceedings?
Yes. This is one of Cabinet Lacomblez's long-standing areas of expertise. The scope of our involvement is defined according to the proceedings, their deadlines and the parties involved.
Can the support include the training provided for in the plan?
Yes. The administrative management of training can be included in the assignment: handling requests, liaising with training providers, enrolments, tracking funding, invoicing and reporting.
This is coordinated with the other administrative tasks of the scheme.
Who keeps control of the project?
The company keeps the key decisions and leads the transformation. Our teams carry out the tasks entrusted to them and provide the information needed to monitor the scheme.
